Procurement

Procurement Announcement: Conference Hall Rental and Catering Services

The public organization Montessori UA invites service providers to submit price quotations for the rental of a conference hall and related services for the organization of a training event within the framework of the humanitarian project “Growing Stronger: Education and Child Care in Ukraine.”

Procurement Description

Procurement of services for the rental of a conference hall, provision of the necessary logistical and technical support, and catering services for a 4-day training event.

Venue and Service Requirements

Conference Hall:

• Capacity: 16 persons
• Duration of use: 4 days, 8 hours per day
• Comfortable, well-lit space suitable for training events;
• Availability of a shelter (basement or protective facility) within the building or in close proximity;
• Availability of a backup power supply (generator / EcoFlow) in case of power outages.

Technical and Training Equipment:

• Wireless internet access;
• Multimedia projector;
• Flipchart with paper;
• Markers;
• Notebooks and pens for event participants.

Catering (daily):

• 1 lunch;
• 2 coffee breaks.

Accommodation:

• Accommodation for 1 person for 4 nights.

Additional Requirements

• Inclusion of all the above-mentioned services in the financial offer;
• Compliance with sanitary and safety requirements;
• Ability to provide services on the agreed dates.

Please note that payment under this procurement must be made without VAT.

Submission of Proposals

Interested suppliers are requested to submit commercial proposals including:

• Total cost of services and a cost breakdown per day;
• List of services included;
• Location address and a brief description of the premises;
• Confirmation of the availability of a shelter and backup power supply;
• Photographs of the premises and shelter (if available).

Proposals should be submitted by February 10, 2026, to the following email address:
[email protected]

Contact person: Olena Popova, Montessori UA

The proposal must be submitted in PDF format, signed and stamped by the contractor.

Montessori UA reserves the right to accept or reject any proposal, as well as to contact suppliers for clarification of information or to conduct negotiations.

Procurement Announcement: Methodology Consolidation Specialist for School Psychologists (Trauma-Informed Approach) and Training Materials Development

The public organization Montessori UA, in partnership with War Child, announces a call for applications for the position of Methodology Consolidation Specialist for School Psychologists (Trauma-Informed Approach) within the humanitarian project “Growing Stronger: Education and Child Care in Ukraine.”

Montessori UA is a nationwide educational organization that has been working for more than three years in the field of child-centered education development, teacher training, and support for families and educational communities in Ukraine.

About the Project

The project aims to support:

• children and adolescents,
• parents and caregivers,
• teachers and education professionals.

Key areas of the project include:

• Education in Emergencies (EiE);
• Psychosocial Support (PSS);
• Social and Emotional Learning (SEL);
• Child protection;
• Creating a safe and supportive environment for child development.

Project activities are implemented offline and include trainings, learning sessions, consultations, and informational materials.

Position Overview

The Specialist will be responsible for consolidating, adapting, and systematizing methodological materials on the trauma-informed approach for school psychologists, as well as developing training and educational materials for use within the project.

The role involves close collaboration with experts, trainers, and the project team to ensure a unified methodological approach and high quality of learning content.

Key Responsibilities

• Analysis of existing methodologies and materials related to trauma-informed approaches for school psychologists;
• Consolidation and adaptation of methodological materials to the context of the Ukrainian education system;
• Development and structuring of training and educational materials (manuals, presentations, methodological guidelines);
• Ensuring methodological coherence of materials with PSS, SEL, and child protection principles;
• Collaboration with trainers, psychologists, and project experts;
• Participation in the preparation of materials for training sessions and workshops;
• Incorporation of donor requirements and sensitivity to the wartime context in the development of materials.

Candidate Requirements

• Higher education in psychology, pedagogy, or a related field;
• Experience working in psychological support for children and adolescents, preferably in an educational or humanitarian context;
• Understanding of trauma-informed approaches, psychosocial support (PSS), and/or Social and Emotional Learning (SEL);
• Experience in developing or adapting methodological and training materials;
• Ability to structure information and work with methodologies;
• Strong analytical and writing skills;
• Ability to work independently and as part of a team;
• Sensitivity when working with vulnerable populations;
• Fluency in Ukrainian;
• Good command of English is required.

We Offer

• Participation in a meaningful humanitarian and educational project;
• Work in a professional, values-driven team;
• Flexible working arrangements (partially remote);
• Competitive remuneration based on experience;
• Opportunities for professional development in the humanitarian sector.

How to Apply

Please send:

• CV
• A short motivation letter

with the email subject:
“Methodology Consolidation Specialist”

by February 7, 2026, to the following email address:
[email protected]

Contact person:
Anna Volokhova, Montessori UA

• Based on the review of CVs and motivation letters, shortlisted candidates may be invited for an interview.

Procurement Announcement: Monitoring, Evaluation and Learning (MEL) Coordinator

The public organization “Montessori UA”, in partnership with War Child, announces an open vacancy for a Monitoring, Evaluation and Learning (MEL) Coordinator within the framework of the project “Growing Stronger: Education and Child Care in Ukraine.”

Montessori UA is a nationwide educational organization that has been working for over three years in the field of child-centered education development, teacher training, and support for families and educational communities in Ukraine.

About the Project

The project aims to support:

• children and adolescents,
• parents and caregivers,
• teachers and education professionals.

Key project areas include:

• Education in Emergencies (EiE);
• Psychosocial Support (PSS);
• Social and Emotional Learning (SEL);
• Child protection;
• Creating a safe and supportive environment for child development.

Project activities are implemented offline and include trainings, learning sessions, consultations, and informational products.

Key Responsibilities

• Development and implementation of the organization’s Monitoring, Evaluation and Learning (MEL) system and within the project “Growing Stronger: Education and Child Care in Ukraine”;
• Collection, verification, and analysis of quantitative and qualitative data across all project components;
• Preparation of regular internal monitoring reports and the final report in line with donor requirements;
• Coordination of data collection with the project team, trainers, and partners;
• Ensuring compliance with indicators, logical framework, and reporting timelines;
• Supporting learning & adaptation processes (lesson learned synthesis, recommendations for improving activities);
• Preparation of materials for internal and external audits;
• Maintaining MEL documentation and project databases.

Candidate Requirements

• Experience working in monitoring, evaluation, and reporting (MEL) in projects (preferably in humanitarian, educational, or social sectors);
• Understanding of donor reporting requirements, indicators, logical frameworks, and results-based approaches;
• Experience in collecting, analyzing, and synthesizing quantitative and qualitative data;
• Ability to work with data collection tools (questionnaires, forms, tables, databases);
• Experience in preparing narrative and analytical reports for donors;
• Strong attention to detail, structured thinking, and ability to work with large volumes of information;
• Ability to meet deadlines and manage multiple project components simultaneously;
• Strong analytical and writing skills;
• Experience in cross-functional collaboration with project teams, trainers, and partners;
• Experience working with humanitarian or donor-funded projects is an advantage;
• Fluency in Ukrainian; knowledge of English (for working with donor documentation).

We Offer

• Participation in a meaningful humanitarian and educational project;
• Work in a professional, values-driven team;
• Flexible working format (partially remote);
• Competitive remuneration based on experience;
• Opportunities for professional growth in the humanitarian sector.

How to ApplyPlease send:

• CV
• A short motivation letter

with the email subject:
“Monitoring, Evaluation and Learning (MEL) Coordinator”

by February 7, 2026, to the following email address:
[email protected]

Contact person:
Olena Popova, Montessori UA

• Based on the review of CVs and motivation letters, shortlisted candidates may be invited for an interview.

Procurement of Lenovo Tab One 4/128 WiFi Tablets

Montessori UA is seeking quotes from vendors for the procurement of tablet devices to be distributed to multiple project locations.

Description:
Procurement of Lenovo Tab One 4/128 Wi-Fi tablets tablets intended for educational and administrative use within project activities. The devices will support digital learning, data collection, and access to educational content.

Specifications:

• Model: Lenovo Tab One
• Connectivity: Wi-Fi
• Display: According to the manufacturer’s standard configuration
• Operating System: Android
• RAM: minimum 4 GB
• Internal Storage: minimum 64 GB
• Condition: New, unused, in original packaging
• Warranty: Official manufacturer warranty
• Accessories: All standard manufacturer accessories included (charger, cable, documentation)

Quantity:

• 9 to 18 units of Lenovo Tab One 4/128 Wi-Fi tablets,
  depending on the financial offers received and available budget.

Additional requirements:

• Devices must comply with Ukrainian technical standards
• Delivery within Ukraine

Please note that VAT cannot be paid within this purchase.
Interested vendors are requested to submit quotes including per-unit pricing, delivery timelines, and warranty details by January 31, 2026 to [email protected]

Montessori UA reserves the right to accept or reject any quotations, partially award the contract, and to contact suppliers for further clarification or negotiation.

Expression of Interest: Ukraine Teacher Wellbeing Trainers

Montessori UA is seeking certified Ukraine Teacher Wellbeing (UTW) Trainers to deliver online training for facilitators who will work with teachers in schools and kindergartens.

Description:

• The UTW Trainers will conduct 40 hours of online training for groups of 15-20 facilitators. These facilitators will then support teacher wellbeing in their respective schools and kindergartens.

Requirements:

• Valid UTW Trainer certificate.
• Experience implementing the UTW program.
• Ability to train facilitators online.

Training Details:

• Training Duration: 40 hours
• Group Size: 15-20 facilitators

Submission:
Please submit your interest and relevant certifications to [email protected] by 25.08.2024

Montessori UA reserves the right to accept or reject any applications and may contact applicants for further discussion.

Procurement Announcement: Postal Office Services

Montessori UA is seeking quotes from vendors for postal office services for the delivery to multiple locations.

Description: Procurement of postal services for the delivery of documents, materials, books, and ECD kits (3-4 kg) to 271 locations. Each location will receive 10 deliveries throughout the year. In total it’s 2710 deliveries.

Specifications

Package Types:

• Documents
• Materials
• Books
• ECD kits

Delivery Locations:

• 271 locations

Delivery Frequency:

• 10 deliveries to each location during the year

Please note, that VAT can not be paid within this purchase. Please, submit quotes including per-unit pricing by July 25, 2024 to [email protected].

Montessori UA reserves the right to accept or reject any quotes and to contact suppliers for further negotiation.

Procurement Announcement: Child Safety Equipment

Montessori UA is seeking quotes from vendors for child safety equipment to be distributed to multiple locations.

Description: Procurement of child safety kits consisting of plastic socket covers and wardrobe locks. A total of 271 kits are required.

Specifications:

• 10 plastic socket covers (child-proof plug protectors)
• 1 wardrobe lock

Quantity:

• 271 complete kits

Please note that VAT cannot be paid within this purchase. Please submit quotes including per-unit pricing by July 25, 2024 to [email protected]. Montessori UA reserves the right to accept or reject any quotes and to contact suppliers for further negotiation.

Procurement Announcement: Child Protection Corner Tape

Montessori UA is seeking quotes from vendors for child protection corner tape to be distributed to multiple locations.

Description: Procurement of soft corner protection tape for furniture, designed to enhance child safety in various environments. A total of 271 units are required.

Specifications:

• Soft corner protection tape
• Made of foam material
• Adhesive surface for easy application
• 4 meters long per unit

Quantity:

• 271 units

Please note that VAT cannot be paid within this purchase. Please submit quotes including per-unit pricing by July 25, 2024 to [email protected]. Montessori UA reserves the right to accept or reject any quotes and to contact suppliers for further negotiation.

Procurement Announcement: Cozy Corner Building Blocks

Montessori UA is seeking quotes from vendors for cozy corner building blocks to be distributed to multiple locations.

Description: Procurement of cozy corner building blocks for creating comfortable and safe play areas in educational settings. A total of 271 sets are required.

Specifications:

• Cozy corner building blocks
• Soft, child-safe materials
• Suitable for creating comfortable play areas
• Set composition to be specified by vendor

Quantity:

• 271 sets of cozy corner building blocks

Please note that VAT cannot be paid within this purchase. Please submit quotes including per-unit pricing by July 25, 2024 to [email protected]. Montessori UA reserves the right to accept or reject any quotes and to contact suppliers for further negotiation.

Procurement Announcement: Sensorial Mats

Montessori UA is seeking quotes from vendors for sensorial mats to be distributed to multiple locations.

Description: Procurement of sensorial mats for enhancing tactile and sensory experiences in educational settings. A total of 271 mats are required.

Specifications:

• Sensorial mats
• Designed to stimulate various sensory experiences
• Child-safe materials
• Size and specific features to be specified by vendor

Quantity:

• 271 sensorial mats

Please note that VAT cannot be paid within this purchase. Please submit quotes including per-unit pricing by July 25, 2024 to [email protected]. Montessori UA reserves the right to accept or reject any quotes and to contact suppliers for further negotiation.

Procurement Announcement: Ukrainian Alphabet Writing Boards and Workbooks

Montessori UA is seeking quotes from vendors for Ukrainian alphabet writing boards and accompanying workbooks to be distributed to multiple locations.

Description: Procurement of writing boards featuring the Ukrainian alphabet in italics, along with educational workbooks in digital format for developing writing skills in children aged three and above. A total of 271 sets are required.

Specifications:

Educational Workbook:

• Title: “Letters of the Ukrainian Alphabet”
• Focus on familiarizing children with Ukrainian alphabet letters
• Prepares children’s hands for writing in correct italic font
• Digital format

Quantity:

• 271 complete sets (each set including one writing board and 1 workbook)

Please note that VAT cannot be paid within this purchase. Please submit quotes including per-unit pricing by July 25, 2024 to [email protected]. Montessori UA reserves the right to accept or reject any quotes and to contact suppliers for further negotiation.

Procurement Announcement: Educational Materials and Training

Montessori UA is seeking quotes from vendors for the SEL materials and training:

Description: Procurement of picture books, lesson plans, resource booklets, digital documents, and access to a training platform to support educators and parents.

Specifications:

• Picture books that cover social and emotional topics for children
• Lesson plans and additional materials for teachers
• Teacher training (1000+ teachers, certificate provided upon completion)
• Digital materials for parents

Additional Information:

Please include in your quote the cost per unit and the total cost, including any applicable taxes and shipping fees. Also, provide details on the delivery timeline and any warranties or service agreements.

How to Submit Your Quote:

Please submit your quotes via email by June 15, 2024 to [email protected] with the subject line “Quote for SEL Materials and Training Platform”.

Montessori UA reserves the right to accept or reject any quotes and to contact suppliers for further negotiation.

Procurement Announcement: Teacher Wellbeing Booklet

Montessori UA is seeking quotes from printing vendors for the following publication:

Title: Teacher Wellbeing Booklet

Description: 21-page booklet covering strategies and resources for teacher self-care and wellbeing.

Full-color printing.

Specifications:

• Page Count: 21 pages
• Page Size: A4
• Paper Weight: 80gsm
• Binding: Stapled
• Printing: Full Color

Quantity Required: 2710 copies

Please submit quotes including per-unit pricing and any applicable taxes/fees by June 18, 2024 to [email protected].

The winning vendor will be evaluated on cost, quality, and ability to meet the project deadline and informed via email.

Procurement Announcement: Facilitator’s Handbooks for Teacher Wellbeing Sessions

Montessori UA  is seeking quotes from printing/publishing vendors for the following materials:

Facilitator’s Handbook 1-4 Description: Handbooks containing guidance for facilitating teacher wellbeing sessions. Simple editing and light typesetting are required.

Specifications:

• Page Size: A4
• Paper Weight: 80gsm
• Binding: Stapled
• Printing: Black & White

Facilitator’s Handbook 5-9
 Description: Handbooks containing guidance for facilitating teacher wellbeing sessions. Simple editing and light typesetting are required.

Specifications:

• Page Size: A4
• Paper Weight: 80gsm
• Binding: Stapled
• Printing: Black & White

Quantity Required: 271 total copies each.

Please submit quotes including per-unit pricing and any applicable taxes/fees by June 18, 2024 to [email protected].

The winning vendor will be evaluated on cost, quality, and ability to meet the project deadline and informed via email.

Procurement Announcement: Psychological First Aid Trainings

Montessori UA is seeking quotes from qualified training providers for a series of Psychological First Aid trainings for educational facility staff across Ukraine.

Training Description: The trainings will cover psychological first aid principles and strategies to support the mental health and wellbeing of students, teachers, and staff in the school/kindergarten setting. Trainings must be tailored for an educational context.

Training Requirements:

• 15 total training sessions
• Online/virtual format
• Language – Ukrainian
• The target audience is school and kindergarten staff in 5 regions of Ukraine – Kharkiv, Dnipro, Donetsk, Zaporizhzha and Mykolayiv regions (1 training per region)
• Training sessions to be conducted in 3 phases:
  • Phase 1: 5 trainings in June 2024
  • Phase 2: 5 trainings in September 2024
  • Phase 3: 5 trainings in February 2025
• Estimated number of participants per session: 20-30
• Training should be tailored to the needs of the educators
• Training report should be provided

Please provide quotes with pricing for:

• Full 15-session package
• Per session rate

Please submit quotes including per-unit pricing and any applicable taxes/fees by June 18, 2024 to [email protected].

The winning vendor will be evaluated on cost, quality, and ability to meet the project deadline and informed via email.

Procurement Announcement: Office Space Rental

NGO Montessori UA is seeking rental quotes for office space to serve as our operating base in Kyiv.

Office Requirements:

• Total space: Approximately 14 sq meters
• 4 individual workspaces/desks in an open layout
• Access to shared amenities including:
  • High-speed internet, eco-flow/generator for blackouts
  • Access to meeting rooms (as needed)
  • Safety infrastructure, such as the basement 

Preferred Location: City Center

Lease Terms:

• 1-year rental term
• Payments will be done on the monthly basis
• Utilities included in the rental cost

Please provide:

• Monthly rental rate
• Any additional fees
• Details on amenities and shared spaces
• Photos of available space and basement if possible

Quote Submission: Submit rental quotes by May 24th, 2024 to [email protected]

Selection Criteria: The winning rental option will be evaluated on:

• Safety
• Cost
• Amenities provided
• Convenience of location
• Professionalism of property management

We look forward to securing a productive office environment to support our mission of providing educational resources across Ukraine. Thank you for your quote.

Please submit quotes including per-unit pricing and any applicable taxes/fees by June 18, 2024 to [email protected].

The winning vendor will be evaluated on cost, quality, and ability to meet the project deadline and informed via email.